Managing a dance studio can be a challenging task, but with the right software, it can be made much easier. One of the most useful features of dance studio management software is automated messaging, which allows you to send messages or notifications based on specific events or triggers. In our software, we call this feature “scheduled triggers.”
Here is video tutorial about using DSM’s Automated Messaging System.
Automated messaging can be used to send a variety of messages, including reminders for upcoming classes, updates on credit card declines, and even birthday wishes. With scheduled triggers, you can set up pre-programmed notifications that go out before or after an event takes place. This feature can save you time and improve communication with your students.
There are four main types of scheduled triggers: before the birthday trigger, before class trigger, before first class trigger, and credit card decline trigger. Each of these triggers can be customized to fit your studio’s specific needs, and they can all be set up to send automated messages based on specific events or time-based triggers.
Before the Birthday Trigger: This trigger sends out a message before a student’s birthday, using an automated messaging template with the subject line “Happy Birthday.” The template can be customized to include the student’s name and other details. The member filter allows you to choose who will receive this message, whether it’s all students, guardians, or instructors.
Before Class Trigger: This trigger sends out a reminder before a class starts, one day before the class in this example. The template can be customized to include specific details about the class, such as what equipment students need to bring. This trigger can be used multiple times for different classes.
Before First Class Trigger: This trigger sends out a message before a student’s first class in a new session, such as when they sign up for eight classes in a row. This trigger is designed to help students remember when their first class is and to get them excited about starting their new session.
Credit Card Decline Trigger: This trigger sends out an email when a student’s credit card is declined. The template can be customized to include instructions on how to update their credit card information online.
One of the most useful features of automated messaging is the ability to use pre-programmed templates. These templates can be customized to include specific details about the event or message being sent. For example, the template for the class reminder trigger can include the student’s name, the class name, and the date and time of the class.
In addition to email templates, there are also SMS templates that can be used for triggers that require shorter messages, such as the credit card decline trigger.
Overall, dance studio management software with automated messaging capabilities is a powerful tool for managing your studio’s operations. By sending out automated messages before or after an event, you can save time and improve communication with your students. With the ability to customize templates, you can ensure that each message is tailored to the specific needs of your studio and your students.
We hope this article has been helpful in understanding the benefits of automated messaging and scheduled triggers. By using these features, you can improve student retention, keep your studio organized, and keep the money flowing in.
Learn more about our Dance Studio Management Software Features
- Reach More Customers: Boost your studio’s reach by staying in touch with your customers through our powerful online marketing tools.
- Hassle-Free Management: Give your customers the convenience they need with our Online Client Portal, where they can view schedules, register for classes, and make payments hassle-free.
- Simple Yet Powerful: Our dance studio management software is a simple yet powerful tool that can transform the way you manage your studio.
- With DSM, you can handle a wide range of tuition plans, and we can help you set up a unique plan that works for your dance school.
- Easy Multi-Location Management: Whether you have multiple locations, rooms, or teachers, you can them manage them all from one place.
- Hassle-Free Payments: Integrate point-of-sale hardware with DSM and make payments a breeze. We work with a variety of providers.
- Globally Accessible: DSM is available worldwide and trusted by dance schools in over a dozen countries and counting!
- Streamlined Payments: With recurring payments and mass billing, you can collect money from your customers with ease and enjoy streamlined cash flow.
- In-Depth Insights: Make informed business decisions with revenue reports that provide insights into your studio’s cash flow.