Dance Studio Manager has the ability to add class charges to everyone's account at once. From there you may email client statements to all clients, individual classes or to one person at a time. The instructions below for applying tuition charges are for Payment Method-Billing Schedule classes only (not Sales Items). In other words, students enrolled in these classes are billed at regular intervals (Monthly, Quarterly Etc.) 1. Go to Finance, Tuition. 2. Select Type, Billing Schedule, Classes Date Range, and Charge Category.

3. View List> this is where you can verify that all charges look correct.

4. Run Tuition

Note. If for some reason there is a mistake, you may back out of this charge by going to Finance, Charge History and click on the bold X. This will erase all tuition charges.

Also Note: If you have families with family or student tuition override, you will need to follow this same process, but select Type>Tuition Override

Once you have run Global Tuition (see instructions above) Families will have class charges added to their account. From there:

Go to Reports>Client Statements
Select class or all classes
Set Statement Date, Due Date,
Email Statements

This will email everyone a statement. You may also email individual statements:

Go to Ledger
In the top portion of the ledger you will see Invoice Date and Due Date
Click on blue invoice button
Email Invoice

Note In order to email from the program, you will need to set up SMTP under Settings, Messaging. You may use a service such as MailChimp, SendGrid, Postmark or similar for these settings. You may also consider running the Outstanding Balances Report, and then issuing client statements.

Processing Tuition and Emailing Statements

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