Welcome to Dance Studio Manager

This manual has two main paths:

• Studio guide — for owners, administrators, office staff, and instructors who run studio operations.
• Online Client guide — for families and students who register, pay, manage lessons, review purchases, sign waivers, and receive studio information online.

#If you are setting up a studio

Start with Your first 30 minutes. It puts the core setup work in a practical order so later screens have the categories, seasons, rooms, staff, and payment choices they need.

#If you work at the studio

Start with Dashboard and navigation, then move to the feature you need. The visible menu can differ by role, studio mode, and settings.

#If you are a family or student

Start with Online Client navigation and account menu. For enrollment, see Find and register for classes.

#Browse by task

#Run the studio

• Sign in and manage your staff account
• Customize the dashboard, search, and review alerts
• Create and maintain categories
• Create, use, and retire studio locations safely
• Configure, collect, and reconcile Referral Sources
• Configure Size Systems and verify size suggestions
• Create, assign, and verify Member Categories
• Create and publish a season
• Configure and verify Group Permissions
• Find and change Global Settings safely
• Manage poll questions and review answers
• Create and manage email signatures
• Prepare the Online Client for launch
• Set branding and logos
• Configure coupons and multi-class discounts
• Configure payment processor settings
• Create pages, agreements, waivers, and contracts
• Set up rooms and room booking
• Create a group class
• Edit a group class safely
• Clone a group class safely
• Assign Sales Items and pricing options to a class
• Launch a class for online registration
• Archive and restore group classes
• Control who can register for a class
• Manage class prerequisites and student completion
• Create and maintain class schedules
• Manage class instructors and substitutes
• Create and manage a private registration link
• Work with families and students
• Add a family and student
• Edit account and family details
• Record calls and manage client follow-up
• Archive, restore, and merge accounts safely
• Manage student enrollment
• Manage class capacity, waitlists, and drop-in registration
• Manage class charges and pricing overrides
• Manage class notes
• Manage class routines
• Manage student measurements from a class
• Manage class videos and video meetings
• Take attendance and manage rosters
• Use calendar views and filters
• Use Day Overview and instructor Teaching views
• Create and manage Calendar events
• Review private lessons
• Set up Online Client private-lesson booking
• Add and manage staff
• Configure instructor availability
• Use the Staff and Time Clock overview
• Manage Time Clock entries
• Configure payroll rates
• Create and review messages
• Manage message templates, history, and email delivery
• Choose message recipients and send safely
• Configure Scheduled Triggers
• Publish announcements
• Publish videos and control client access
• Understand Finance
• Understand membership concepts and lifecycle
• Set up and manage auto-renewing memberships
• Create and send statements and invoices
• Add a charge and record a payment
• Work with unapplied payments and account credits
• Run tuition safely
• Run late or miscellaneous charges safely
• Review and reconcile auto payments
• Manage scheduled payments and charges
• Respond to a failed scheduled payment
• Place membership payments on hold and resume safely
• Review and manage cards and ACH
• Manage memberships, vouchers, and gift cards
• Review and reconcile one-time vouchers
• Sell, issue, transfer, and manage gift cards
• Review payment history and corrections
• Use sales, purchases, and inventory
• Create a Sales Item
• Offer and create payment plans
• Manage inventory variants and stock
• Sell an item with the staff Shopping Cart
• Review purchases
• Edit or cancel a purchase
• Choose a report
• Use enrollment, attendance, roster, and waiting-list reports
• Use balance, statement, and payment reports
• Use income, sales, and daily-total reports
• Use staff-hours and payroll reports
• Use client follow-up and retention reports

#Use Online Client

• Create an account
• Confirm your email and use a Create Password link
• Sign in or recover access
• Manage your account and family
• Answer polls and questions
• Use the class calendar and schedule a private event
• Review My Classes and cancellations
• Review private lessons
• Book a room and review its status
• Buy packages, memberships, and subscriptions
• Buy items and review your cart
• Complete checkout
• Understand and verify your order result
• Review finance and make a payment
• Review purchases and gift cards
• Complete or download waivers
• Read messages and use shared videos, meetings, and files
• Read studio announcements
• Contact the studio and manage push notifications
• Check in at the studio kiosk

Use the full navigation for communication, settings, reference, and conditional features.

#A note about labels and availability

Dance Studio Manager is configurable. Your studio may use different payment processors, registration rules, class categories, agreements, or optional features. Staff members may also have different permissions. This manual calls out those differences wherever they change the steps or result.

If an item described here is missing, first check whether you are signed into the expected studio and account. Studio staff can then check permissions and feature settings.